Last updated August 8, 2026
WCB Lodging Policy
WCB will pay the cost of one nights lodging at WCB Board Meetings (excluding convention board meetings) for all qualified participants. Board members and chapter representatives, as defined in the Bylaws, are qualified participants. Other contributors who have a valid business connection and who wish qualified participant status must obtain authorization two weeks in advance of the meeting from the WCB president. Such a request may be approved if doing so is expected to result in a significant cost savings to WCB and/or the individual’s participation is essential to the meeting.
There will be 2 qualified participants in each room. If a qualified participant chooses to not share a room or share it with some other person they will pay for half of the room expense. This requirement may be waived by the President for reasonable accommodation or special circumstances.
With two weeks advance notice, a qualified participant may request authorization from the President for one additional night’s lodging based on travel considerations.
WCB Travel Policy
The following policy applies to WCB members whose travel has been approved by the organization. Travel parameters are established via the WCB bylaws, the annual WCB budget, and at the discretion of the convention or WCB board of directors.
Unless other arrangements are approved in advance by the WCB president, WCB will directly purchase round trip coach fare airline tickets, train fares, or bus fares, as well as secure appropriate lodging. If the travel is via automobile, mileage will be reimbursed at the current OFM rate, up to a limit not to exceed the cost of coach airfare.
Expenses essential to the transaction of WCB business are reimbursable, including taxi fares, parking fees, bridge and ferry tolls, and the cost of ground transportation. Per diem will be calculated and paid in accordance with the per diem rates published by OFM. All requests for reimbursement must include the WCB reimbursement form and related receipts.
WCB Policy for Designated Representatives
The following policy applies to designated representatives to the ACB conference and convention. The president of WCB will be our delegate to the ACB convention. The president will appoint an alternate delegate to the national convention no less than 30 days prior to the opening session of the convention. The delegate and alternate will receive travel expenses as defined in the current WCB policy document.
It is expected that the WCB delegate or the alternate delegate to the ACB convention shall serve as WCB’s representative to the ACB nominating committee. However, if neither of them is able to attend the nominating committee meeting, the delegate will select another member to serve. It is anticipated that the delegate and alternate will be seated with the WCB delegation during business meetings of the general assembly. While absence from the delegation may be necessary, it is expected that one or the other must be present at all general sessions in case there is a standing vote. The alternate will assist the delegate with convention duties and will also be responsible for providing guidance to WCB members attending their first ACB convention.
WCB Policy for Loans to Board Members
Cognizant of the RCW governing nonprofit corporations in Washington State which prohibits loans to board directors (RCW 24.03A.605), the WCB Board has established this policy concerning elected officers and board directors requesting loans to attend ACB or WCB conventions.
Board directors may request any loan that is available to all WCB members in good standing. Every request will require the agreement of at least seven board members to allow the loan before the promissory note may be executed and the loan funds disbursed.
WCB Monthly Reconciliation Policy
The Treasurer shall be responsible for maintaining financial records, and for providing a monthly reconciliation of the organization’s finances that will be available in a shared folder for all Board members to review.